Voyage Coordinator

Phillips66 - Houston, Texas

Job Description Back

Job ID 51497

The V oyage Coordinator primarily manages vessel operations and logistics for crude and refined product deliveries to Phillips 66 refining assets and interests. The Voyage Coordinator provides the primary day-to-day interface with the Charterer, Scheduler, Terminal, Agent and Owners/operators in Phillips 66’ term chartered and spot-chartered shipping business.

Responsibilities May Include

  • Acting as the operations point of contact (24/7) for assigned equipment.

  • Preparing voyage orders and capturing details in Phillips 66 commercial systems (e.g. IMOS/others)

  • Ensure voyages are performed per Phillips 66 standards and applicable regional nuances

  • Handle vessel/cargo stowage matters, draft issues, port agency nominations and or appointments, and communications

  • Interface with Commercial schedulers, charterer, agents, terminal, vessel owners/operators and tanker brokers concerning assigned voyages

  • Engage internally with Demurrage, Vetting / Risk Management, F&PA, refineries and terminals

  • Maintain minimal exposure for Phillips 66 cargoes and assets

  • Supporting Loss Control to eliminate or minimize any impairment on cargo quality or quantity

  • Monitor bunker ROB and consumption for heating, tank cleaning and ECA zone consumption (LSFO)

  • Manage voyage costs, administration & allocation, including freight invoices, port costs, secondary costs, and T/C vessel voyage costs

  • Manage cargo document management, including Bills of lading, inspection reports and letters of indemnity

  • Coordinate vessel maintenance and dry- docking activities

  • Report weather and waterway issues to the Marine team/ S&T traders and operators

  • Helping develop and continuously improve global documentation/processes, operating requirements, metric, and systems

  • Possess a firm understanding of marine risk, exposure to marine liability and the Global Vessel Incident Reporting & Crisis Monitoring Plan

Required Qualifications

  • Legally authorized to work in the job posting country

  • Bachelor’s degree

  • Proficiency in Microsoft Office and the ability to learn new systems


  • Knowledge of marine logistics, dispatching, and general marine transportation processes

  • Experience in operations or sailing within the Marine (tanker/ barge) industry

  • Ability to handle multiple tasks and efficiently prioritize work to meet deadlines

  • Strong facilitation, planning and organizational skills

  • High level of accuracy and attention to detail

  • Excellent communication and teamwork skills with preference for action, accountability, and developing alternatives and solutions

  • Strong desire for personal learning and sharing of skills with others

Preferred Qualifications


Company Description


Phillips 66 is a diversified energy manufacturing and logistics company. With a portfolio of Midstream, Chemicals, Refining, and Marketing and Specialties businesses, the company processes, transports, stores and markets fuels and products globally. Phillips 66 Partners, the company’s master limited partnership, is integral to the portfolio. Headquartered in Houston, the company has 14,300 employees committed to safety and operating excellence. Phillips 66 had $58 billion of assets as of March 31, 2019. For more information, visit or follow us on Twitter @Phillips66Co.

Additional Information

  • Job ID
  • Post Date
    Sep 15, 2019
  • Employee Type
  • Relocation Eligible
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