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Buying Associate

Phillips66 - Bartlesville, Oklahoma

Job Description Back

 
Job ID 51588

The Buying Associate will perform various tasks in support of the Procurement function. This includes providing administrative support to buying teams to ensure prompt and accurate purchase and delivery of materials (equipment, goods, parts, etc.) and services. Additionally, this role will provide administrative/tactical support for Phillips 66 systems to support the P2P process.

The following is a summary of key accountabilities for this position:

• Provide tactical/administration support to Procurement functional teams (i.e., Buying, OI_A, and Master Data). [60%]

• Facilitate resolution of procurement transaction and data issues to streamline the P2P process [40%]

Responsibilities May Include

• Providing support that promotes efficient and effective transactional delivery for materials and services purchases, including:

o Adherence to the Standard Purchasing Process

o Converting requests for quotations to purchase orders

o Coordinating order confirmation receipt and documentation

o Reviewing confirmations and updating purchase orders within prescribed delegation of authority limits

o Monitoring and following up on open order statuses to ensure delivery dates are met

o Effectively communicating with suppliers, client groups and buying category team members

o Providing backup support for other buying category teams on an as-needed basis

• Functioning as the single point of contact for questions related to the resolution of the buying category team's blocked invoices. Escalates invoice resolution issues to BU/site personnel as required

• Guiding and directing client groups on how to effectively transact business with the buying category teams

• Provides tactical/administration support for Data Management team, including:

o Setting-up new "Material" and "Vendor" Master numbers

o Performs additions, changes and deletions to the Material Master database

• Completing various activities to facilitate the execution of the P2P process in Phillips 66 systems, including:

o Performing PO Data Entry

o Reviewing Invoices

o Processing material transfers

• Providing tactical/administration support for users of SAP Outline Agreements, including:

o Creating/maintaining SAP Outline Agreements

o Converting vendor rate sheets to excel spreadsheets

o Making requests for material number and service number creation

o Creating and uploading zprice files into outline agreement

Required Qualifications

 
  • Legally authorized to work in the job posting country

  • High School Diploma or GED equivalent

  • Knowledge of purchasing procedures / Master Data / P2P transactions / OLAs

  • Proficient computer software skills - Excel, Access, Word

  • Proficient in the use of ERP search routines, electronic requisitioning and electronic interfaces with vendors

Preferred:

  • Associates or Bachelor's degree from an accredited college or university

  • 1 or more years of experience using SAP MM module

  • Experience processing purchasing transactions for a refining, petrochemicals, and/or midstream facility

  • 1 or more years of procurement experience

  • Knowledge or firsthand experience with refinery, chemical plant or midstream work processes

Located in northeast Oklahoma, Bartlesville is home to approximately 36,000 people. Area families appreciate the affordable cost of living and the conveniences a small town community offers while enjoying the cultural amenities of a larger metropolitan area. Bartlesville hosts many festivals including its own world-renown music festival. It has a symphony orchestra, Broadway series, dance companies, and an active art association. Among the state’s 32 largest school districts, Bartlesville is ranked 2nd by the Oklahoma State Department of Education for its overall success. In July 2013 Coldwell Banker ranked Bartlesville #30 as one of the nation’s best “booming suburbs” to live in, based on economic factors, school quality, cost of living, crime rates, and other criteria. Bartlesville is notable as the longtime home of Phillips Petroleum Company, founded by Frank Phillips in 1905. Centrally located on major highways, it has close proximity to larger cities like Tulsa (41 miles) and Oklahoma City (123 miles). It’s only 18 miles to the Kansas border with Wichita and Kansas City well within driving distance.

Preferred Qualifications

 

Company Description

 

Phillips 66 is a diversified energy manufacturing and logistics company. With a portfolio of Midstream, Chemicals, Refining, and Marketing and Specialties businesses, the company processes, transports, stores and markets fuels and products globally. Phillips 66 Partners, the company’s master limited partnership, is integral to the portfolio. Headquartered in Houston, the company has 14,300 employees committed to safety and operating excellence. Phillips 66 had $58 billion of assets as of March 31, 2019. For more information, visit http://www.phillips66.com/ or follow us on Twitter @Phillips66Co.

Additional Information

 
  • Job ID
    20191004198
  • Post Date
    Oct 4, 2019
  • Employee Type
    Full-time
  • Relocation Eligible
    Yes
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