Analyst - Manage HC Inventory

Shell - Wisma Shell

Job Description Back

Job ID 129869BR_EN

Main Responsibilities:
  • Validate that all movement transactions which have physically taken place have been accurately and completely recorded in the system before stocks are reconciled.
  • Validate if discrepancies exist, that they are being investigated and resolved on timely basis
  • Reconcile book vs physical stocks on regular basis, and on time for period end close.
  • Obtain and validate the following iro Third Party operated depots/Exchange locations/pipelines
  • Shell daily throughput figures
  • Gain/loss figures as agreed with 3rd parties
  • Shell physical stock information for period end stock reconciliation
  • Investigate and resolve any discrepancies with figures from 3rd party operated depots, including stock differences outside of tolerance.
  • Post any final stock differences within allowed tolerance to the appropriate gain/loss accounts in accordance to the Manual of Authorities (MoA), in compliance with GSAP and SOx 404 guidelines.
  • Prepares overview of losses & gains for approval
  • Ensure strict compliance with task deadlines.
  • Work closely with the HM Stock Recording team, depot and refinery staff, and Supply Operations.
  • Understanding of changes in Group and local stock accounting policies and its impact on in-scope activities.
  • Update knowledge on latest changes in local supply and distribution environment, and its impact on current tasks.
  • Leverage on learning gained from handling in-scope activities, through logging into NCRs/learning, participating in sharing and team discussions
  • Actively seek to be continuously updated with business change(s) through frequent discussion with Supervisor, HM Stock Recording team, Supply and Manufacturing as well as business finance.
  • Continuously identify areas to improve the existing processes through additional controls, automated reports & GSAP programs, checklists.
  • Do “hands on” to investigate and troubleshoot issues
  • Highlight differing and changing client expectations.
  • Highlight when team resources (FTEs, knowledge and skills) are not sufficient to maintain service levels against added demands from ad-hoc projects and support changes in Shell business especially where short notice is given by OUs. Existing in-scope activities may undergo continuous changes, demanding more FTEs or requiring re-deployment where activities become obsolete.
  • Maintain good working relationship with other teams and OU

Required Qualifications

  • Degree in Finance/Accounting/Information Management or Professional Qualifications is preferred.
  • Detailed understanding of Supply / Distribution / Manufacturing and other operational business practices associated with stock movements and storage in order to ensure accurate stock accounting on a timely basis.
  • Hands-on skills in IT/PC applications
  • Highly disciplined in meeting deadlines and willingness to work at ad hoc hours as required.
  • Attention to detail as well as strong analytical and investigative skills
  • Ability to integrate the operational knowledge described above with the associated accounting requirements and system / financial entries
  • Familiar with GSAP modules and able to work independently
  • Proficiency in financial accounting practices especially reconciliations will be an advantage.
  • Proficient in written and spoken English
  • Ability to converse and write in Mandarin will be an added language

Preferred Qualifications


Company Description

Shell is a global group of energy and petrochemical companies, active across more than 80 countries, employing 90,000 people.

Shell Business Operations Sdn Bhd (503619-D), a LEED Platinum certified green facility in Cyberjaya, provides a wide range of professional services to support the efficient operation of the Shell Group. The Centre delivers world-class operational excellence to the business through shared operations and services that include Human Resource, Information Technology, Finance, Customer Services, Order to Delivery and Contracting & Procurement. The Centre is currently on a growth path and as part of this rapid growth, we are looking to recruit talented professionals to join us!

If you would like to be a part of an innovative energy leader that offers a rewarding career in a multi cultural environment, then apply to us today and be a part of this vibrant, world-class organisation.

Additional Information

  • Job ID
  • Post Date
    Feb 10, 2020
  • Employee Type
  • Relocation Eligible
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